Several years ago, most insurance sales were face-to-face in direct conversations at kitchen tables, office meetings, or a local coffee shop in a personal and familiar manner. Today, virtual is here to stay.
Whether you’re selling ACA, Medicare, life insurance, or group health, more clients prefer the convenience of hopping on a phone call or ZOOM meeting instead of driving across town. Virtual sales can be just as personal and effective as in-person meetings, if you know how to run them right.
Let’s break down some practical tips for mastering virtual presentations and keeping remote clients engaged.
Treat Virtual Like In-Person
The biggest mistake agents make with virtual sales is treating it like it’s less critical. Just because you’re not physically sitting across from your client doesn’t mean you can wing it.
Show up prepared, professional, and ready to guide them like you would in person. That means:
- Test your technology before every call. Camera, microphone, and screen share should be smooth.
- Dress as if you’re meeting in person to establish a professional mindset for both you and your client.
- Have documents, quotes, and presentations ready to share quickly.
Virtual appointments are shorter by nature, so being polished and organized goes a long way.
Set the Stage
You don’t need a fancy studio setup, but your background and lighting matter. Clients don’t want to stare at a pile of laundry while discussing Medicare. A few easy fixes:
- Sit facing a light source so you’re not in the shadows.
- Many meeting providers (ZOOM, Google Meet, Microsoft Teams) enable you to set up and use virtual backgrounds for your meetings that can include your brand, if you want. If you don’t access and use these virtual backgrounds, use a neutral background or blur it if needed.
- Eliminate noise and distractions by silencing your phone, shutting the door, and keeping pets and children out of the room.
These touches show professionalism that allows your client to focus on you, not your surrounding distractions.
Start with Connection
Insurance sales need trust, so you still need to build a relationship with virtual clients. Start every virtual meeting with a light conversation, asking about their day, family, or work.
A few minutes of genuine small talk helps bridge the digital gap. If you work with seniors, be extra patient, as they may need a minute to become comfortable with the technology before diving into details.
Keep It Visual
People lose focus quickly online if all they see is your face and hear you talking, so keep it visual and interactive to encourage direct engagement.
- Use screen share to walk them through quotes or plan comparisons.
- Circle or highlight key points so their eyes follow along.
- Share short videos or graphics when explaining complex topics.
- Allow the client to use these same capabilities to highlight areas they have questions about or share documents they are unsure about.
The more you can “show” instead of “tell,” the better both of you will engage, understand, and remember.
Read the Virtual Room
Body language is more complex to pick up online, but it is not impossible to do. Watch eyes and posture while listening to their voice tone.
If they lean back, cross their arms, or look distracted, it’s a sign you may need to pause and re-engage by asking check-in questions like:
- “Does that make sense so far?”
- “How does this option feel compared to what you have now?”
- “Do you want me to slow down or dive deeper on this part?”
- “Do we need to take a quick break to stretch our legs?”
These little moments of interaction keep clients engaged, rather than zoning out.
Make the Close Simple
Closing virtually doesn’t have to be awkward, as digital tools make it easier. E-signatures, electronic applications, and online scheduling mean you can walk clients from quote to enrollment without them leaving their couch.
Explain the process step-by-step so they’re comfortable clicking through forms or signing digitally. Confidence in the process is confidence in you.
Follow Up Like A Pro
Agents need strong follow-up on virtual sales as virtual clients don’t feel the direct connection as easily. Send a quick thank-you email or text right after the meeting.
Share a recap about the discussion and next steps. Clients appreciate the clarity, and it reinforces your professionalism while keeping the conversation going when you’re not on camera.
More clients will expect agents to meet virtually, so mastering virtual presentations is about showing up with the same professionalism, empathy, and expertise you bring to an in-person meeting. When you do that, you find that remote engagement expands your reach, saves you time, and connects you with more clients than ever.
Polish up your webcam skills, get comfortable on ZOOM, and start treating virtual appointments as the real opportunity they are. Agility’s excellent team of local market managers and Medicare, Life, and Supplement product specialists is here to share its direct experience regarding the best methods of virtual client engagement.
The team will happily refer you to our Medicare, ACA, Supplement, and Life and Annuities contracting pages as well, for additional revenue opportunities. You can also contact our Producer Support team with any insurance questions now at 866-590-9771 or email support@enrollinsurance.com for assistance.
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